DocsRSVP & Attendance
Which RSVP type should I use?
Compare standard attendance, the custom sign-up form, capacity limits (one-day and per session) and check-in methods (front desk QR and personal QR) in one table, and pick the right one for your event.
3 min read
2026-11-09
You choose how to collect RSVPs and how to check guests in for each event. Weddings and first birthdays use standard attendance, the custom sign-up form lets you write your own questions, and capacity limits close RSVPs by headcount or deadline. There are two kinds of capacity limit, one-day events (Limited capacity) and per session (Session booking), so use the tables below to pick.
How to collect RSVPs
| Type | For | What it does | Where to start |
|---|---|---|---|
| Standard attendance | Personal events (weddings, first birthdays) | Fixed fields: attending, not attending or maybe, bride's or groom's side, adults/children/infants, meal | RSVP section as it starts |
| Custom sign-up form | All events | Your own questions | Sample forms (weddings and first birthdays: check Use custom form first) |
| Capacity for one-day events | All events | Close a one-day event by total headcount and deadline | Sample forms > Limited capacity |
| Capacity per session | Business events (exhibitions, pop-ups, classes; available for other events too) | A limit per date, time slot or choice; only full sessions close | Sample forms > Session booking |
Two capacity limits, what is the difference?
| Capacity for one-day events | Capacity per session | |
|---|---|---|
| Use it when | You cap the whole headcount of an event that happens on one day (weddings, birthdays, reunions, seminars) | You take sign-ups per date or time slot (exhibition visits, pop-up entry, class session 1/2) |
| What it counts | People (plus-ones and children included, infants excluded by default) | Sign-ups (1 sign-up = 1 spot, even for a party of 3) |
| When it closes | When the total is full or the RSVP deadline passes | Only full sessions close; others keep taking sign-ups |
| People per RSVP | Limit of 1 to 10 (including the guest) | Headcount questions are for counting only |
| Check-in | Front desk QR (business events can choose Personal QR) | Switches to Personal QR when saved |
| Sample form name | Limited capacity | Session booking |
How to check guests in
| Method | Who scans | If someone didn't RSVP |
|---|---|---|
| Front desk QR (default) | Guests scan the front desk QR and enter their name and phone | Saved as a walk-in |
| Personal QR | Staff scan each registrant's own QR | Can't be added by the scanner (registered guests only) |
An invitation uses one of the two. The check-in guide compares them in detail.
Quick picks
- Wedding or first birthday, no seat limit → Standard attendance
- Wedding or first birthday with fixed seats → check Use custom form → Capacity for one-day events
- One-day party, reunion, birthday or seminar with a headcount or deadline → Capacity for one-day events
- Exhibition, pop-up or class by date or time slot → Capacity per session
- Your own questions → Custom sign-up form
- Registered guests only at the door → Personal QR