Using Advanced Analytics

Get fully prepared for your event with the powerful analytics on the statistics page! Check all your data at a glance with 4 analytics cards and 4 detailed charts.

Opening the Analytics Page

How to Access

Method 1: From the dashboard

1. Click "Statistics" in the left menu

Method 2: From My Invitations

1. Go to Dashboard > My Invitations
2. Click the invitation card you want to check
3. Click "View Details" or "Statistics"

📊 4 Key Analytics Cards

At the top of the statistics page, you'll find 4 key analytics cards. Each one provides information essential to managing your invitation!

1. Response Rate Card 📈

Information shown:

• Response rate (%): Ratio of responses to invited guests
• Response status: Displayed as "X responded / Y invited"
• 7-day trend: Response trend over the past week
  • 🔺 Rising: Responses are increasing
  • 🔻 Falling: Responses are decreasing
  • ➡️ Stable: No change
• Non-respondents: Number of guests who haven't responded yet

Example:

📈 Response Rate

62.5% 50 responded / 80 invited 🔺 +15% over 7 days Not responded: 30

How to use it:

Scenario 1: Low response rate (below 50%)

📱 Action: Send a reminder message
"Hi! It would help us a lot with meal preparation
 if you could let us know whether you can attend 😊"

Scenario 2: Trend is falling

⚠️ Warning: Response speed is slowing down
→ A deadline reminder is needed
→ Send a "Please let us know by D-14!" message

Scenario 3: High response rate (80% or above)

✅ Great! Most guests have responded
→ Reach out individually to the remaining 30 non-respondents
→ Notify them of the final deadline

2. Meal Preparation Card 🍽️

Information shown:

• Total attendees: Sum of adults + children + infants
• Guest breakdown:
  • 👨 Adults: N
  • 👶 Children: N
  • 🍼 Infants: N
• Recommended meal count: Total attendees + 5% buffer

Example:

🍽️ Meal Preparation

78 attendees expected

👨 Adults: 60 👶 Children: 15 🍼 Infants: 3

✨ Recommended: prepare 82 meals (includes 5% buffer)

How to use it:

Scenario 1: Meal reservations for weddings, first birthdays, etc.

78 total → 82 meals recommended

Actual order:
- Adult meals: 63 servings (60 + 3 buffer)
- Children's meals: 16 servings (15 + 1 buffer)
- Infants: no meal needed (3 guests)

💡 Tip: Infants (under 3) usually don't need a separate meal

Scenario 2: Buffet reservation

78 total → 85-90 servings recommended

Why:
- Buffets require refills
- Guests may eat more than expected
- A 10-15% buffer is recommended

Scenario 3: First birthday party preparation

60 adults, 15 children, 3 infants

Preparation checklist:
- [ ] 60 adult courses
- [ ] 15 children's menu servings
- [ ] 3 infant chairs
- [ ] Baby food snacks (optional)

3. Recent Activity Card ⏰

Information shown:

• Latest RSVP:
  • Respondent's name
  • Attendance badge (Attending/Not Attending/Undecided)
  • Response time (e.g., "2 hours ago")
• Responses in the last 24 hours: Responses received in one day
• Latest guestbook entry: Time of the last guestbook post
• Last viewed: Time the invitation was last viewed

Example:

⏰ Recent Activity

Latest RSVP: Jimin Kim [Attending] 2 hours ago

📊 Last 24 hours: 5 responses 💬 Latest guestbook entry: 1 hour ago 👁️ Last viewed: just now

How to use it:

Pattern 1: Active engagement

Last 24 hours: 10+ responses
→ ✅ Your invitation is being shared well!
→ Keep up this momentum

Pattern 2: Declining activity

Last 24 hours: 0-2 responses
→ ⚠️ Response speed has slowed
→ A reminder is needed
→ Re-share in your group chat

Pattern 3: Many views but no RSVPs

Last viewed: just now
Last RSVP: 3 days ago
→ 💡 Lots of views but no responses
→ Send a "Please let us know if you can attend" message

Practical use by timeline:

### D-30 (one month before)
- 5-10 responses per day: normal
- Many views but few RSVPs: encouragement needed
 
### D-14 (two weeks before)
- 2-5 responses per day: normal
- 0 responses in 24 hours: send a final reminder
 
### D-7 (one week before)
- Almost no new responses: normal
- Reach out individually to undecided respondents

4. Average Response Time Card ⏱️

Information shown:

• Average days to respond: Average time from invitation to response
• Response speed trend:
  • 🟢 Speeding up: Recent responses are coming in faster
  • 🔴 Slowing down: Recent responses are coming in slower
  • ⚪ Stable: Consistent pace maintained
• Response speed distribution: When most responses came in

Example:

⏱️ Average Response Time

Average 3.5 days 🟢 Speeding up

Response speed distribution:

• Same day: 40% ⬛⬛⬛⬛
• Within 3 days: 25% ⬛⬛
• Within 7 days: 18% ⬛
• Over 7 days: 17% ⬛

Distribution interpretation:

Pattern A: Fast responses (40% same day)

✅ Great!
- The invitation content is clear
- Guests are actively engaged
- Your sharing method is effective

Pattern B: Slow responses (50% over 7 days)

⚠️ Improvement needed
- Clearly state the deadline
- Send a "Please respond quickly" message
- Make the RSVP section more prominent

Pattern C: Even distribution

💭 Normal range
- Response timing varies by person
- No special action needed
- Just make sure the deadline is clearly communicated

Using the trend:

🟢 Speeding up

A good sign!
→ Responses are increasing as the deadline approaches
→ Keep your current strategy

🔴 Slowing down

Attention needed!
→ Interest is fading
→ Send a reminder message
→ Create urgency with something like "Deadline: D-14"

⚪ Stable

Consistent pace
→ Predictable response pattern
→ Proceeding without major changes

📉 4 Detailed Analytics Charts

Below the cards, you'll find 4 visualization charts. They help you understand your data more intuitively!

Chart 1: Attendance Status (Pie Chart) 🥧

What's shown:

• Attending (green)
• Not attending (red)
• Undecided (gray)

Chart contents:

• 🟢 Attending: 72% (45 guests)
• 🔴 Not attending: 20% (12 guests)
• ⚪ Undecided: 8% (5 guests)
• 62 total responses

How to interpret it:

Ideal ratios

Attending: 70-85%  ✅ Great!
Not attending: 10-20%  ✅ Normal
Undecided: 5-10%   ✅ Normal

Ratios that need attention

Attending: below 50%  ⚠️ Too low
Not attending: 30% or above  ⚠️ Too high
Undecided: 20% or above  ⚠️ Needs follow-up

Action when undecided responses are high:

When undecided is 20% or above:
 
1. Before D-14:
   - There's still time
   - Gently ask them to "please confirm your schedule"
 
2. Within D-7:
   - Urgent! Individual follow-up needed
   - "We'd really appreciate confirmation for meal prep"

Chart 2: Groom's Side vs. Bride's Side (Bar Chart) 📊

What's shown:

• Groom's side response count (blue)
• Bride's side response count (pink)
• Each broken down by attending/not attending

Chart contents:

• Groom's side: 35 (28 attending, 7 not attending) 🔵⬛⬛⬛⬛⬛⬛⬛
• Bride's side: 27 (22 attending, 5 not attending) 🩷⬛⬛⬛⬛⬛⬛

Checking the balance:

Ideal case (difference within 20%)

Groom's side: 35 (56%)
Bride's side: 27 (44%)
→ ✅ Well balanced!

Imbalanced case (difference of 40% or more)

Groom's side: 50 (75%)
Bride's side: 15 (25%)
→ ⚠️ One side is much larger
→ Consider this when arranging seating

Practical use:

Seating arrangement

When the groom's side is larger:
- Prepare more tables for the groom's side
- Consider balancing both sides
- Seat mutual friends in the center
 
When roughly 50:50:
- Arrange tables evenly
- Seat both sets of parents in the center

Preparing return gifts

Family-unit return gifts:
- Groom's side: 35 guests → about 20 families
- Bride's side: 27 guests → about 15 families
- Prepare about 35 gifts in total

Chart 3: Response Trend (Area Chart) 📈

What's shown:

• Cumulative responses over time
• How many responses come in each day

Chart contents:

• Cumulative response count increasing over time
• X-axis: days elapsed since sharing (0-30 days)
• Y-axis: cumulative responses (0-60)
• Curve shape: sharp rise early → gradual increase mid-way → plateau later

Pattern interpretation:

Pattern A: Sharp rise (/)

Many responses early on
→ ✅ A good sign!
→ The invitation content is clear
→ Initial sharing was effective

Pattern B: Gradual rise (―)

Steady responses
→ ✅ A normal pattern
→ Responses coming in at a consistent pace
→ Likely to continue until the deadline

Pattern C: Plateau (___)

Responses have stopped
→ ⚠️ Action needed!
→ Send a reminder message
→ Try a new sharing channel

Deciding when to encourage responses:

When the graph flattens out → send a reminder!
 
Example:
D-25: 30 responses → D-20: 32 responses → D-15: 33 responses
→ Only 3 more in 5 days
→ A reminder is needed!

Chart 4: Guest Breakdown (Stacked Bar Chart) 👥

What's shown:

• By groom's side/bride's side (wedding category)
• Adult/children/infant breakdown

Chart contents:

Groom's side (35 guests):

• Adults: 28 🟦🟦🟦🟦🟦🟦🟦🟦
• Children: 5 🟨🟨
• Infants: 2 🟩

Bride's side (27 guests):

• Adults: 22 🟦🟦🟦🟦🟦🟦🟦
• Children: 4 🟨
• Infants: 1 🟩

How to use it:

Meal preparation (detailed)

Groom's side:
- Adult meals: 28 servings
- Children's meals: 5 servings
- Infants: no meal needed (2 guests)
 
Bride's side:
- Adult meals: 22 servings
- Children's meals: 4 servings
- Infants: no meal needed (1 guest)
 
Total order:
- 50 adult servings + 9 children's servings

Seating arrangement (family units)

Tables with many children:
- Prepare high chairs
- Check if table height is adjustable
- Seat them in a corner to allow for noise
 
Tables with infants:
- Infant chairs are essential
- Check for baby food warming facilities
- Provide nursing room/diaper changing station info

Program adjustments

When the children's ratio is high (20% or above):
- Keep the event shorter (1.5-2 hours)
- Design the program to avoid boredom
- Consider a play area for children
 
Mostly adults (80% or above):
- A traditional program works fine
- Longer events are OK

🎯 Real-World Scenarios

Scenario 1: Meal preparation meeting

Venue's question: "How many guests are coming in total?"

Using the analytics:

1. Check the Meal Preparation card:
   "78 attendees are expected in total"
 
2. Check the Guest Breakdown chart:
   "That's 60 adults, 15 children, and 3 infants"
 
3. Reference the recommended quantity:
   "Should we prepare around 82 servings?"
 
4. Explain the breakdown:
   "We'd like to order 63 adult servings
    and 16 children's servings separately"

Result: Fast, confident decisions backed by accurate data! ✅

Scenario 2: Need to encourage responses

Situation: It's D-14 and the response rate is only 45%

Using the analytics:

1. Response Rate card:
   "45% (36 responded / 80 invited)"
   "🔻 -5% over 7 days"
   → ⚠️ Trend is falling!
 
2. Recent Activity card:
   "Last 24 hours: 1 response"
   → ⚠️ Activity is low!
 
3. Average Response Time card:
   "🔴 Slowing down"
   → ⚠️ Response speed is decreasing!
 
4. Response Trend chart:
   The graph is flat
   → ⚠️ Responses have plateaued!

Action taken:

📱 Send an immediate reminder:
 
"Hi! Our event is just 2 weeks away 💒
It would really help us with meal and seating
preparation if you could let us know whether
you can attend by this weekend 🙏
 
Invitation link: [link]
 
Thank you! 😊"

Result: Data-driven encouragement at exactly the right time! ✅

Scenario 3: Finalizing the headcount

Situation: D-7, need to finalize the headcount

Using the analytics:

1. Attendance Status chart:
   Attending: 72% (45 guests)
   Not attending: 20% (12 guests)
   Undecided: 8% (5 guests)
   → ⚠️ Need to follow up on the 5 undecided guests!
 
2. Groom's Side vs. Bride's Side chart:
   Groom's side: 28 attending
   Bride's side: 22 attending
   → ✅ Nicely balanced
 
3. Meal Preparation card:
   78 total (60 adults + 15 children + 3 infants)
   → ✅ Headcount finalized
 
4. Check the list of undecided respondents:
   Filter by undecided in the RSVP tab
   → Reach out individually to the 5 guests

Action taken:

1. Reach out individually to the 5 undecided guests
2. Report the final headcount to the venue: 82 servings
3. Seating: 6 tables for the groom's side, 5 for the bride's side
4. Request 15 children's chairs

Result: A perfectly finalized headcount! ✅

💡 Tips for Getting the Most Out of Analytics

Tip 1: Build a daily check-in habit

Recommended routine:

Morning coffee break (5 minutes):
1. Check the Recent Activity card
   → Review last night's responses
2. Check the Response Rate card
   → Get a sense of overall progress
3. Read new RSVPs
   → Check for any special requests

Tip 2: Weekly reports

Every Sunday (10 minutes):

1. Screenshot all 4 charts
2. Summarize the week's changes:
   - New responses this week: +12
   - Cumulative response rate: 62%
   - Undecided responses: 5
3. Plan for next week:
   - Monday: contact undecided respondents
   - Wednesday: send a reminder to everyone

Tip 3: Sharing data

When communicating with a venue or vendor:

📊 Good material to share:
1. Meal Preparation card screenshot
2. Guest Breakdown chart screenshot
3. Groom's Side vs. Bride's Side chart
 
→ Vendors will understand exactly what you need!
→ Saves time in communication!

Tip 4: Checking on mobile

While you're out:

Access from your smartphone:
- Log in
- Dashboard > Statistics
- Quickly check Recent Activity
 
💡 Check new responses
right from the statistics page!

⚠️ Things to Keep in Mind

Notes on interpreting the data

1. Response rate is a reference only

✅ The right way to think about it:
- Response rate is useful for spotting trends
- Actual attendance may differ on the day
- Always plan for a 10-15% buffer
 
❌ The wrong way to think about it:
- An 80% response rate means exactly 80% will show up
- You only need to prepare exactly the recommended quantity

2. Handling undecided responses

✅ The right approach:
- Prepare as if they will attend
- Follow up individually to confirm
- Clearly communicate the final deadline
 
❌ The wrong approach:
- Treating undecided as not attending
- Not following up and just waiting

3. Don't over-rely on charts

✅ The right way to use them:
- Get a general sense of trends
- Use as a reference for decision-making
- Use as a communication tool with vendors
 
❌ The wrong way to use them:
- Trusting the charts as 100% accurate
- Ignoring real-world circumstances
- Not accounting for individual guests' situations

🎉 Success Stories

Story 1: Perfect meal preparation

Customer review:

"Thanks to the Meal Preparation card, I knew exactly how many guests to expect! The Guest Breakdown chart let me prepare a separate children's meal too, and in the end, the food quantity was spot on. Nothing was left over or ran short — I was so happy!" - Kim, customer

Features used:

• Meal Preparation card
• Guest Breakdown chart
• Recommended quantity reference

Story 2: Effective response encouragement

Customer review:

"I was worried because the response rate had stalled at 40%, but the Response Trend chart showed it had plateaued. I sent a reminder right away, and within a week it jumped to 75%! The data let me encourage responses at exactly the right moment." - Lee, customer

Features used:

• Response Rate card
• Response Trend chart
• Trend analysis

🔄 Real-Time Updates

Automatic updates:

• New RSVP response → reflected immediately
• Guestbook entry → Recent Activity updates
• Invitation view → tallied in real time

Manual refresh:

• Refresh your browser (F5)
• Or reload the page
• On mobile: pull down to refresh

📱 Mobile vs. Desktop

Mobile (smartphone)

✅ Pros:
- Check even when you're out
- Accessible from anywhere
- Quick status checks
 
❌ Cons:
- Charts are small and harder to read in detail
- Comparing multiple data points is inconvenient

Desktop (computer)

✅ Pros:
- Analyze charts on a large screen
- Compare multiple tabs at once
- Easy to take screenshots
- Check detailed data
 
❌ Cons:
- Requires access to a computer

Recommendation:

• Daily checks: mobile
• Detailed analysis/preparation: desktop
• Preparing for venue meetings: prepare materials on desktop

📋 Managing the Response Table

Below the statistics cards and charts is a response table where you can view all RSVP responses in a table format.

Columns shown:

• Name, contact (phone/email), attendance status, number of companions, guest breakdown (adults/children/infants), meal preference, message
• For the wedding category, a groom's side/bride's side badge is also shown under each name

Load more:

• If there are many responses, only some are loaded initially — use the Load more button to load the rest
• The number of responses loaded so far ("N / M total") is shown above the button

📊 Excel Export

Use the Download Excel button at the top right of the response table to download all RSVP responses as an Excel file (.xlsx).

What's included:

• Name, contact info, groom's side/bride's side (for weddings), attendance status, number of companions, adult/children/infant counts, meal preference, message
• A totals row is automatically added at the bottom (total responses, total companions, total guest breakdown, number of meal requests)
• Column widths are automatically adjusted to fit the content

Next Steps

Now that you've mastered advanced analytics:

• Checking Basic Statistics - RSVP table, guestbook
• Using the Dashboard Home - all your statistics at a glance

Learn more:

• Setting Up RSVP
• Tips for Managing Responses
• Managing My Invitations

If you have any questions, feel free to reach out to our support team anytime! 😊