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Name: Respondent's name
Contact: Phone number entered (optional field)
Attendance:
- 🟢 Attending (green badge)
- 🔴 Declined (red badge)
- ⚪ Maybe (gray badge)
Guest Count: Total attendees including self
Message: Congratulatory message left
Response Date: When they responded

Response list example:

Response 1:

Name: Sarah Kim
Contact: 010-1234-5678
Attendance: Attending 🟢
Count: 2 people
Message: Congratulations!
Responded: 3 days ago

Response 2:

Name: John Park
Contact: 010-2345-6789
Attendance: Declined 🔴
Message: Sorry I can't attend
Responded: 5 days ago

Response 3:

Name: Lisa Lee
Attendance: Maybe ⚪
Count: 1 person
Message: Need to check my schedule
Responded: 1 day ago

How to use:

📝 Export to Excel (future feature)
🍽️ Meal planning: Check attending count total
📞 Contact verification: For emergency contact
💌 Maybe respondents: Follow up personally

✅ Calculating Meal Count: Total attending count from list = Number of meals needed Add 5-10% buffer = Final meal order

Tab 2: Guestbook Entries

Messages left by guests.

Information displayed:

Name: Who wrote the message
Message: Congratulatory message
Date: When written
Approval Status: Approved/Pending (if moderation enabled)

Guestbook example:

Entry 1:

Name: Mike Wilson
Message: "Wishing you both a lifetime of happiness! 💕"
Date: 2 hours ago
Status: Approved ✅

Entry 2:

Name: Emma Davis
Message: "Can't wait to celebrate with you!"
Date: 1 day ago
Status: Approved ✅

Entry 3:

Name: Anonymous
Message: "Congratulations on your big day!"
Date: 3 days ago
Status: Pending ⏳

⚠️ Moderation Settings:

Auto-approval:

Convenient but possible spam
Shows immediately

Manual approval:

Safe but requires frequent checking
Changeable in settings

💡 Need more detailed analysis? Check the Advanced Analytics Guide for real-world scenarios using the 4 cards and 4 charts!

Using Analytics

1. View Count Analysis

If views are low:

Share your link more widely
Re-share in group chats
Post on social media

If views are high but responses low:

RSVP section might not be clear
Make call-to-action more prominent
Simplify response form

2. Response Rate Analysis

Target benchmarks:

Week 1: 40-60% is normal
Week 2: 60-80% is good
Final: 85%+ is excellent

If under 60% after 2 weeks:

Send reminder messages
Personal calls to family/close friends
Set clear RSVP deadline
Explain why you need confirmation (meal planning)

3. Attendance Planning

Check attendance ratio:

Attending: 70-85% (ideal)
Declined: 10-20% (normal)
Maybe: 5-10% (normal)

If "Maybe" responses are high:

Contact personally for confirmation
Set firm RSVP deadline
Explain why you need definite answer

4. Meal Count Planning

Using the Meal Preparation Card:

Example calculation:

Attending count: 78 people
- Adults: 60
- Children: 15
- Infants: 3

Recommended order: 82 meals (includes 5% buffer)
- Adult meals: 63 (60 + 5%)
- Children's meals: 16 (15 + 5%)
- Infant meals: 3 (usually no meal needed)

What to tell the venue:

"We're expecting approximately 78 guests.
We'd like to order 82 meals to be safe:
- 63 adult meals
- 16 children's meals
- 3 high chairs for infants"

✨ Accuracy: The meal recommendation is based on confirmed "Attending" responses only, with industry-standard 5% buffer. Very reliable!

Understanding Key Metrics

Response Rate

What it means:

Percentage of invited guests who submitted RSVP
Higher = Better engagement

Calculation:

Response Rate = (Total Responses / Total Invited) × 100
Example: (50 / 80) × 100 = 62.5%

Improving response rate:

Share invitation link widely
Set clear RSVP deadline
Send gentle reminders
Personal follow-ups for close contacts

Attendance Rate

What it means:

Percentage of respondents confirming attendance
Different from response rate!

Calculation:

Attendance Rate = (Attending / Total Responses) × 100
Example: (45 / 62) × 100 = 72.6%

Typical attendance rates:

Weddings: 75-85%
Birthday parties: 60-70%
Corporate events: 80-90%

Response Time

What it means:

Average days from sharing to response
Faster = Better engagement

Ideal response times:

Same day: 30-40% of responses
Within 3 days: 25-30% of responses
Within 7 days: 15-20% of responses
Over 7 days: 10-15% of responses

If response time is slow:

Simplify RSVP form
Make RSVP section more visible
Send reminder messages
Set urgent deadline

Advanced Analytics Features

For power users who want deeper insights.

Side Comparison Analysis

Groom's vs Bride's side:

Check balance for seating
Plan table arrangements
Coordinate family photos
Allocate space fairly

Example:

Groom's side: 35 (56%)
Bride's side: 27 (44%)
→ Balanced ✅

Action:
- Standard seating works
- 4 tables for groom's side
- 3 tables for bride's side

Guest Composition Analysis

Age breakdown:

Adults: Full meal portions
Children: Half portions or kids' menu
Infants: No meal usually needed

Example:

Total 62 attending:
- Adults: 50 (81%)
- Children: 9 (14%)
- Infants: 3 (5%)

Venue needs:
- 50 adult meals
- 9 children's meals
- 3 high chairs
- Kids' activity area recommended

Response Trend Analysis

Monitoring momentum:

Steep early rise = Good engagement
Plateau = Need reminders
Decline = Urgent action needed

Using trends for timing:

Day 1-3: 40 responses (fast!)
Day 4-7: +10 responses (slowing)
Day 8-14: +5 responses (plateau)

Action: Send reminder on day 15

Troubleshooting

Analytics not showing

Problem: Dashboard shows no data

Solutions:

Ensure invitation is published
Share link at least once
Check if RSVP section is enabled
Wait 24 hours after first share
Hard refresh browser (Ctrl+F5)

Incorrect counts

Problem: Numbers don't match reality

Possible causes:

Duplicate responses: Same guest responded twice
- Check response list for duplicates
- Count manually
Test responses: You or team tested RSVP
- Test data mixed with real data
- Delete test responses
Cached data: Browser showing old data
- Clear browser cache
- Hard refresh (Ctrl+F5)

Missing responses

Problem: Know someone responded but not showing

Solutions:

Check spam/moderation queue
Verify they used correct link
Ask them to screenshot confirmation
Check if they submitted or just viewed
Contact support with details

Best Practices

Regular Monitoring

Week 1 (After sharing):

Check analytics 2-3 times daily
Monitor initial response rate
Thank respondents personally
Share reminder if needed

Week 2-3 (Middle period):

Check analytics daily
Send reminders for low response rate
Contact "Maybe" respondents
Prepare preliminary guest list

Final Week:

Check analytics twice daily
Personal calls to non-respondents
Finalize meal count
Create seating chart

Data Backup

Take screenshots:

Response Rate card
Meal Preparation card
All 4 charts
RSVP list

Why?

Share with venue coordinator
Reference during planning
Backup if system issues
Evidence of final count

Privacy Considerations

What guests can see:

Their own response only
Public guestbook entries (if approved)
Attendance pie chart (if you enable)

What guests CAN'T see:

Other guests' contact info
Response details of others
Your analytics dashboard
Total counts (unless you share)

🔒 Privacy Protected: Guest data is kept confidential. Only you (invitation creator) can see full analytics.

Tips for Better Analytics

1. Enable All Features

Turn on:

✅ RSVP section (for response tracking)
✅ Guestbook (for engagement)
✅ Guest tracking (for analytics)
✅ Share tracking (for referral data)

Why? More features = More data = Better insights

2. Set Clear Expectations

In your invitation:

"Please RSVP by [date] so we can
finalize catering arrangements.
Your response helps us plan better!"

Why? Guests understand importance → Higher response rate

3. Use Multiple Channels

Share on:

WhatsApp groups
Facebook posts
Instagram stories
Email lists
Text messages

Why? More touchpoints = More views = Better analytics

4. Track External Lists

If you have guest list elsewhere:

Total invited (your list): 100
Total responses (analytics): 68
Non-respondents: 100 - 68 = 32

→ Follow up with 32 people

Why? Know exactly who hasn't responded

What to share with venue:

📊 Final guest count
👨 Adult/children/infant breakdown
🍽️ Recommended meal quantity
🪑 Groom's/bride's side split

What to share with decorator:

🎨 Guest count for seating
👥 Side balance for layout
👶 Kids count for special areas

What to share with photographer:

📸 Total guest count
👨‍👩‍👧‍👦 Family sizes for group photos
⏰ Response time (for timeline planning)

Future Export Features

Coming soon:

📄 PDF report generation
📊 Excel spreadsheet export
📧 Email reports
📱 CSV download

Currently available:

📸 Screenshot all sections
📋 Copy data manually
🖨️ Print analytics page

✅ Total view count
✅ Who responded
❌ Who viewed but didn't respond

Q: Why is my response rate lower than view count?

A: Normal! Not everyone who views will respond:

Some are just curious
Some need time to decide
Some forgot to submit
Some shared but won't attend

Typical conversion: 60-70% of viewers respond

Q: Can I delete a response?

A: Yes, from admin panel:

Go to RSVP responses tab
Find the response
Click delete/remove button
Confirm deletion

Useful for test responses or duplicates.

Q: Do "Maybe" responses count in meal prep?

A: No, for safety:

Meal Preparation Card counts "Attending" only
"Maybe" excluded to prevent over-ordering
Contact maybes personally for firm answer

Q: Can guests see analytics?

A: No, private to you only:

Guests see only their own response
Can't see total counts or others' data
You control what to share publicly

Next Steps

Now that you understand analytics:

Learn more about features:

Advanced Analytics Guide - Deep dive into 4 cards & 4 charts
Sharing Methods - Get more views
OG Settings - Optimize sharing

Maximize your invitation:

Earning Rewards - Share and earn free templates
Managing Collections - Organize multiple invitations

🎉 You're all set! Start checking your analytics regularly and use the insights to plan the perfect event. Data is your friend!

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