Set a guest limit and a deadline. Every plus-one counts, and the form closes itself. Built for one-day events.
Create an RSVP pageLast updated
Set capacity to 50 and RSVPs close at the 50th person. Plus-ones count too.
RSVPs close at the date and time you pick. Guests see a countdown like "3 days left".
Choose how many people one guest can register, including themselves, from 1 to 10.
When a guest switches to Not attending or cancels, their seats open up again.
Find it in the RSVP section (Register on business templates). On wedding and first birthday templates, check Use custom form first. It is for one-day events; use Session booking for multi-day events.
In RSVP settings, enter Capacity, then check RSVP deadline and pick a date and time.
Send the link by text or email. RSVPs show up on your dashboard right away.
Example setups. Change the numbers to fit your event.
The room seats 40 and the restaurant needs a count a week ahead.
Families bring kids, but babies don’t need a chair.
You only want people who registered.
Capacity is in people. Max per RSVP includes the guest.
| Event | Capacity | Max per RSVP | Check-in |
|---|---|---|---|
| Class reunion | Seats at the venue | 2 | Front desk QR |
| Birthday or backyard party | How many fit | 4–5 | Front desk QR |
| Small wedding reception | Reception seats | 2 | Front desk QR |
| Workshop or class | Seats in the room | 1 | Personal QR |
Button names match what you see on screen.
RSVP section > Form Fields > Sample forms
On wedding and first birthday templates, check Use custom form first.
RSVP settings
For an adults-only event, turn off Accept children and infants.
Register section > Sample forms
You get Name, Phone, Number attending, Company and Job title. Registering means attending, so there is no attendance question.
RSVP settings
Set Check-in method to Personal QR to admit registered guests only.
Registrant’s phone
Tapping Cancel registration on that phone frees the seat right away.
Dashboard > Analytics > RSVP tab
A bar like "32 / 50" turns red when you are full.
Same screen > list
Use Cancel booking for guests who can’t come, then Export to Excel after the deadline.
Same Limited capacity form, different fields and cancellation.
| Personal vs. business events | Personal events | Business events |
|---|---|---|
| Fields | Attendance, Adults, Children, Infants | Number attending, Company, Job title |
| If plans change | Resubmit as Not attending | Cancel registration button |
| Check-in | Front desk QR | Front desk QR or Personal QR |
For per-slot limits, see Time Slot Sign Up. To design your own questions, see Custom RSVP Form.
Google Forms can cap responses and set a close date, but it counts responses, so "4 of us" counts as one. This form counts every person and won’t go over capacity when people submit for the last seat at the same time.
Yes. One RSVP for three takes three seats. Children (3–12) count; infants (under 3) don’t by default, and you can change that.
Yes. Max per RSVP sets how many people one guest can register, including themselves. It applies to every guest.
A day or two before your venue needs a final count. The number on your dashboard at the deadline is your headcount.
Yes. At personal events, the guest resubmits with the same name and phone as Not attending. At business events, they tap Cancel registration on the phone they used. You can also cancel from your dashboard.
Yes. Check Use custom form in the RSVP section and Limited capacity appears. Switch before you share the link; replies received before the switch won’t show in your list (they aren’t deleted).
No. Limited capacity is for events that happen on one day and counts one total for the whole event. If your event spans several days, the editor shows a notice. For per-date or per-slot limits, use the Session booking sample form.
It works on free and paid invitations, but free invitations have a trial limit on responses, so publish real events on a paid plan.
Pick a template and tap Limited capacity. The settings come with it.
Create an RSVP page