Create time slots, set a capacity for each one, and full slots close by themselves. Use it for gallery visits, pop-up entry windows, class sessions, info sessions or trade show meetings. Just change the slots to fit the event, with event details and each guest’s entry QR code behind one link.
Create a sign up pageLast updated
Set a capacity per slot. A full slot shows as Full and can’t be picked, while the others stay open. Two people tapping the last spot at once still can’t overbook it.
Events with dates and times use the slot calendar in 30-minute steps. Events split into Session 1 and Session 2 put a cap on each option instead. Add the same times to every event day fills a whole run at once.
After signing up, each guest sees an 8-character code and QR code they can save as an image. On the day, staff open a link on their own phone and scan it. No app, no login.
The dashboard surfaces slots that are full or almost full, and lets you view one day at a time. Cancel a booking and its spot reopens right away.
Choose an exhibition or pop-up template and click Use this template. Add the start date, end date and closed days in the Date & Time section; the slot calendar opens on those dates.
In the Registration section, choose the Session booking sample form. Every event day (minus closed and past days) is filled with 10:00 AM, 2:00 PM and 4:00 PM slots capped at 30.
Add or remove dates, change the time buttons, and type a capacity per slot. To give one slot a different cap, edit its number in the slot list.
Turn on Show spots left to display "3 left" next to each slot. With it off, guests only see Full when a slot fills up. Check the preview, then save.
Publish the page and share the link by text, email or social media. Saving the Session booking sample switches check-in to personal QR, so every guest gets their own code.
In Dashboard > Check-in, create a staff link for each door. Staff open it in their phone browser and scan each guest’s QR code.
These are example scenarios, not customer stories. Change the numbers to fit your space.
A two-week rental, closed Mondays, room for 15 groups at a time.
Five days, a rush at opening, two entrances.
One day, morning and afternoon sessions, 12 kits each.
Numbers are examples.
| Event | Slots | Capacity | Extra question | Entry |
|---|---|---|---|---|
| Gallery show | Every day, 1–2 hour intervals | 15–40 groups | Party size | Personal QR |
| Pop-up shop | Every day, 30-minute windows | Room capacity | Phone | Personal QR, one link per door |
| Artist talk or opening | 1–3 times on set dates | 10–20 groups | None | Personal QR |
| Class or workshop | Times per date, or Session 1/2 | 6–12 | Materials | Personal QR |
| Info session | Session 1/2 with caps | Seats | Company | Personal QR |
| Trade show booth meetings | 30-minute slots during the show | 1 | Company, interest | Personal QR |
Button and menu names match what you see on screen. Each step says where to click and what appears next.
For example Nov 7–23, closed Mondays. The Date & Time section drives the slot calendar.
Time buttons run from 9:00 AM to 9:30 PM in 30-minute steps.
One booking takes one spot even if it says 3 people, so size slots by groups.
Decide whether guests see spots left, and how many doors and staff you have.
Template page
Pick an exhibition or pop-up template to open the editor.
Editor > Date & Time section
These dates become the base of the slot calendar.
Editor > Registration section > Form Fields > Sample forms
A session question is added with slots and a capacity, and a short guide explains how capacity works.
Session question > Calendar
Tap dates, then AM/PM time buttons; every selected date gets those slots. If only part of the run has slots, Add the same times to every event day appears.
Session question > Capacity
The per-slot number becomes the default for every slot; edit a row to change one slot. The header shows how many slots and dates you have.
Session question
On: guests see "3 left". Off: they only see Full.
Editor
Check the guest calendar in the preview and click Save. The Session booking sample switches check-in to personal QR.
Publish & Share
Share by text, email or social. To stop sign ups at a set time, turn on the RSVP deadline in the Settings tab.
Event page
Only dates with slots can be tapped; full times are greyed out and past slots disappear.
After submitting
An 8-character code and QR code appear, with a button to save it as an image.
Reopening on the same phone
Guests can edit their response to switch slots, or open their check-in QR again.
Dashboard > Analytics > RSVP tab
A summary line, then slots that are full or 80%+ full, then a date picker to see one day.
Same screen > list
Cancel booking moves it to the Cancelled tab and reopens the spot. It can’t be undone and the guest isn’t notified.
Same screen
Bookings with a totals row, plus a separate sheet for cancellations.
Dashboard > Check-in
Confirm Personal QR + staff scanner, then create a named link per door.
Staff phone
Green = checked in, yellow = already scanned, red = cancelled booking. Switch the scan mode to Express when it gets busy.
Scanner > Search by name
Find the guest by name or phone; their booked slot is shown if answers are visible.
Dashboard
Compare bookings with check-ins per slot in the export, and deactivate staff links.
Common options for capped, in-person time slots, compared on the same points. What we don’t do is listed too.
| Ways to take time slot sign ups | Snap Post | Sign-up sheet tools | Form + add-on | Ticketing platforms |
|---|---|---|---|---|
| Ads on guest page | None on a paid page (free trial shows a Snap Post banner) | Some show ads on free plans | None | None |
| How slots are made | Pick dates and times on a calendar; fill the whole run at once | Add slots to a sheet | Type each option | One ticket type per slot |
| Cap per slot, auto-close | Built in | Built in | Add-on (total response cap is built in) | Built in |
| Designed event page | Yes, the invitation itself | Sign-up sheet | Form only | Event listing |
| Door scanning | Staff link in phone browser, no app or login | Usually none | None | Organizer app with login |
| Waitlist, payment, email reminders | Not offered | Varies | Copy of response email | Usually offered |
Other options reflect public information as of October 2026 and vary by service.
Pick a template, open the Registration section and load the Session booking sample. Slots and a capacity are filled in for every event day; adjust the times and numbers, then publish and share the link.
Yes. Type a capacity per slot, or change it for individual slots in the list. Leave it blank for no limit. A full slot closes by itself while the others keep taking sign ups.
No. Sign ups are processed one at a time on the server, so a 30-person slot never takes a 31st booking. If a slot fills while someone is deciding, they see "This time slot is full. Please choose another one."
Google Forms can now cap the total number of responses and set a close date on its own. Capping each option separately, and closing only the full option, still needs an add-on or a script. Here, a capacity per slot or per option is built in, along with the event page and entry QR codes.
A paid page shows only your own designed invitation, with no ads. A free trial page carries a Snap Post banner and has limits, so live events run on a paid page. It is built for events where people come in person: capped slots, a personal QR per guest and door scanning.
No. Guests open the link, pick a slot and fill in the form. Signing up again from the same phone and browser updates their earlier booking instead of taking a second spot.
Yes. They reopen the link on the phone they used and tap Edit response to pick another slot. They keep one spot and the same QR code.
No. The host cancels from the dashboard list with Cancel booking, and the spot reopens immediately. Guests are not notified automatically, so let them know if needed.
No, one. Slot capacity counts bookings, not people. The headcount question only feeds the attendee total, so set capacity by groups.
Yes. With your event dates set, the slot calendar shows Add the same times to every event day. It copies the times of the earliest date to the rest, skipping closed and past days, up to 200 slots at a time.
No. There is no waitlist, no payment and no automatic confirmation or reminder email. Guests see a confirmation screen with their QR code, and an add-to-calendar button on the page lets them save the event date. Hosts can turn on new response notifications.
Create staff links in Dashboard > Check-in. Staff scan QR codes in their phone browser: green is checked in, yellow means already scanned, red "This booking was cancelled" means the booking was cancelled. Guests without their code can be found with Search by name.
Pick an exhibition or pop-up template and load the Session booking sample. The slots and capacity are filled in for you.
Create a sign up page