What this does
Google Calendar in a new tab
Choosing Google Calendar opens a prefilled event page in a new tab with the title, date, location, and description already filled in. There is nothing to type, just save.
Apple and Outlook via standard file
Choosing Apple Calendar downloads a standard calendar file (.ics). On iPhone or Mac, opening it launches the Calendar app directly, and the same file opens in Outlook.
Date, venue, and link all saved
The title, start and end time, venue, and a link back to the invitation all travel with the entry. On the day, guests open their calendar and know exactly where to go or what to join.
Shows the time zone you choose
A chip next to the date states the time zone the event runs in (e.g. GMT+9 · Seoul, GMT-4 · New York). "2 PM" alone leaves overseas guests guessing whose 2 PM it is, but a GMT offset with the city name removes the doubt. You can switch it off in the settings.
Daylight saving handled for you
New York is GMT-4 in summer and GMT-5 in winter. The offset is calculated from your event date, so a summer event shows the summer value automatically. No manual conversion, no editing it twice a year.
27 time zones from Seoul to New York
Pick from 27 time zones by city name, spanning Asia-Pacific, Europe, and the Americas. Frequently used ones like Seoul, Tokyo, Singapore, London, New York, and Los Angeles sit in a shortlist at the top, and UTC is supported too.
Webinars also show attendee local time
For webinars with a start time set, attendees joining from a different zone see an extra line with the time where they are. Attendees in the same zone do not see a duplicate line.
No app, no sign-up
Guests just open the invitation link and tap. Nothing to install and no account to create, so nobody drops off midway.
Where it matters most
Cut no-shows caused by time zone confusion
- In webinars, international attendees automatically see the start time where they are
- A saved calendar entry triggers a reminder before the session starts
- Prompting a calendar save right after registration reduces drop-off
- Put the join link in the event description so it is easy to find at start time
Keep an event booked weeks ago top of mind
- The longer the gap between signup and event day, the more attendance depends on calendar entries
- The venue is saved with the entry, so directions are one tap away on the day
- The invitation link rides along in the description for checking the programme later
- Pair it with QR check-in to carry guests from signup through to arrival
One invitation for attendees in many countries
- Whatever calendar they use, Google, Apple, and Outlook all save from the same button
- The invitation itself is available in five languages, so no separate announcement email is needed
- Saved entries can be shared onward with the attendee’s own team
- If the schedule changes, edit the invitation and keep the same link
Make sure nobody forgets their time slot
- The reserved slot is saved exactly, preventing session mix-ups
- A reminder fires shortly before the visit
- Venue details and notes travel with the calendar entry
- Multi-day events record precise start and end times
How to set it up
Enter the date and start time
Open the date and time section in the editor and enter the event date and start time. Whatever you enter here becomes the calendar entry, so an accurate start time matters.
Pick the event time zone
Choose the region where the event takes place. For an event in Seoul, pick Seoul. Wherever an attendee saves from, the entry lands at the correct time, and for webinars this value is also the reference used to show attendee local time.
Turn on the add-to-calendar button
Enable the add-to-calendar button in the section settings and it appears on the invitation. Tapping it opens a short menu where guests choose Google Calendar or Apple Calendar.
Check it in preview, then share
Tap the button yourself in preview to confirm the entry fills in correctly. Check that the title and location came through as intended, then share the invitation link.
Frequently asked questions
Do guests need to install an app?
No. They open the invitation link and tap the button. Google Calendar opens in a new tab, and Apple Calendar receives a downloaded calendar file that opens in the default calendar app.
How does the Apple Calendar option work?
It downloads a standard calendar file (.ics). Opening that file on an iPhone or Mac launches the Calendar app with the event ready to add. The same file also opens in Outlook.
Why show the GMT offset at all?
Writing just "2 PM" leaves overseas guests unsure whether it means your time or theirs. Showing the time zone you chose, such as "GMT+9 · Seoul", makes the reference explicit and prevents the misreading. If everyone attending is in the same region, you can turn it off in the settings.
How is daylight saving handled?
The offset is calculated from your event date. New York, for example, is GMT-4 in summer and GMT-5 in winter, and whichever applies on your date is shown automatically. There is nothing to adjust twice a year.
Which events show attendee local time?
Currently webinars with a start time set. The invitation checks the time zone on the attendee’s device and adds a line with their local time only when it differs from the event time zone. If they match, the line is omitted rather than repeating the same time twice. Offline events assume attendance in person, so no local line is added.
What should I set up for international guests?
Set the event time zone accurately. Calendar saving is calculated from that time zone regardless of category, so an overseas guest still gets the correct time in their own calendar. Showing local time on the invitation itself is supported for webinars.
If I change the schedule, do saved entries update?
No. Once an attendee saves the event, it lives as a copy in their own calendar and does not update automatically. If the date or time changes, notify attendees separately and ask them to add it again.
What gets saved into the calendar entry?
The event title, start and end time, location, and a description containing the invitation link. On the day, attendees can pull up the venue and link straight from their calendar.
Is this free?
Yes, the add-to-calendar button is free to use. Plan limits such as invitation view caps still apply as usual.
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